Privacy Policy

This policy explains how P-AI-roll, Inc. ("P-AI-roll", "we") collects, uses and shares personal information in connection with p-ai-roll.com (the "Site") and the P-AI-roll service (the "Service"). For the Service, we act as a processor on behalf of our customers, who are the controllers of their workers' data; workers should direct requests to their employer or contracting organization, and we will assist.

Information we collect

Site visitors

Information you submit through our contact form (name, email, company, message), and standard technical data such as IP address, browser type and pages visited, collected through server logs. We do not use advertising trackers.

Service users

• Account information: name, work email, role, and the organization you belong to.
• Activity evidence connected by the customer: time-tracker minutes, call metadata (time, duration, direction, counterpart organization), application session times, calendar event times and titles, and messaging presence. We do not collect call recordings or message content.
• Pay information: plans, rates, computed hours, corrections and attached evidence, adjustments, invoices and payout references.
• Payout references: a provider recipient identifier. We do not store bank account numbers or card details.

How we use it

To compute payable time, manage corrections and their review, price and invoice, queue payouts the customer approves, send transactional email (deadline reminders, cycle closed, invoice ready), provide support, secure the Service and comply with law. Review recommendations are generated by a machine-learning model that sees the correction, the day's evidence and the attached file; its output is advisory.

Sharing

We share personal information with sub-processors who host and operate the Service (cloud infrastructure, email delivery, payment providers the customer connects, and model inference providers under terms that prohibit training on our data). We share with the customer's administrators as part of the Service. We disclose information when required by law or to protect rights and safety. We do not sell personal information.

Retention

Service data is retained for the life of the customer's subscription and deleted within 90 days of termination, except invoice and audit records we are required to keep for seven years. Contact-form submissions are kept for 24 months.

Security

Encryption in transit and at rest, per-tenant isolation, role-based access, audited support access and append-only audit events. See our security page.

Your choices

Workers can view their own records in the Service and request export or deletion through their administrator. Site visitors can email us to access or delete contact-form data. Residents of California, the EU and the UK have additional rights under applicable law, which we honor on request. We do not discriminate for exercising them.

International transfers

We operate in the United States and process data globally on infrastructure in the US and EU. Where required we rely on standard contractual clauses.

Children

The Site and Service are not directed to anyone under 16.

Changes

We will post changes here and notify customer administrators at least 30 days before material changes take effect.

Contact

P-AI-roll, Inc., 3218 Gonzales Street, Austin, TX 78702 · privacy@p-ai-roll.com